The onset of digitalization gave rise to a lot of digital documentation. Everything is going online. We are booking flights online, we are downloading those tickets in the format of PDFs online, and we are sharing them online.
Where there is business, there is documentation. To handle this documentation, we need a file format that is universally accepted, reliable and secure. A file format that has all of these features and some more is Portable Document Format, aka PDF. PDFs have been around for quite some time now, and their popularity has not decreased a bit. Many business organizations, universities, offices, and other places believe in sharing documents in the format of PDFs.
How have PDFs managed to retain their popularity among business organizations? Let us explore different ways in which businesses rely on PDFs.
1. Password Protected Files.
The encryption feature is one of the most important things about PDFs. This file format can be password enabled and then can be used by only a few responsible people of the organizations. Businesses deal with many contracts, tenders, and protocols that are highly confidential. These types of documents can be in Doc, XLSX, or any format, and then conversion of doc or XLSX to PDF is a cakewalk.
2. Storage and Organization of Files.
A lot of documentation is involved in businesses, which can take up a lot of space in the system and time in sharing. PDFs are file formats that can be easily compressed and shared across various platforms. They are also portable, ensuring that the file’s content remains intact. Businesses appreciate this kind of documentation that assures proper storage and organization.
3. Easy Conversion.
As mentioned previously, it is an easy task to convert one file format to a PDF. Businesses have a huge number of excel sheets, which can store a lot of data. You can easily convert Excel to PDF and keep your data safe and secure in case you want to share it. It is also easy to perform various other actions on PDFs like merging, splitting, editing, etc.
Documentation is an integral part of not only businesses but any professional environment like school or university. By far, PDFs are the best way to store and organize all kinds of documents. This is the reason why most people prefer PDFs, and they have not been able to trust any other file formats for their documentation.